Facilities Use

The application and use of NYOS Charter School facilities is governed by the NYOS Charter School Facility Use Guidelines.

In addition to the Facility Use Guidelines, all non-school use of NYOS Charter School facilities is governed by Board Policies GKD (LEGAL) and (LOCAL). Copies of Policies GKD (LEGAL) and (LOCAL) may be found on our 
Policies page (see PG-5.330, PG-1.405, PG- 1.402) or at NYOS Charter School.

The District may revoke permission to use the facility at any time for the following reasons: instructional conflicts, damage to school property, unsafe conditions due to inclement weather, or violating Board policy and/or administrative regulations.

No commitment for facility use will be for longer than three months, with the exception of school clubs. Insurance certificate with NYOS Charter School listed as additional insured is required for all events and must accompany deposit upon facility rental approval.

A signed application is required at least 21 days and not more than 60 days in advance of usage date for all facility use.

NYOS Charter School is not directly affiliated with or a sponsor of the events or groups that enter into an agreement for facility use.

Pursuant to the Facility Use Guidelines, users of NYOS Charter School facilities must:

• Pay the applicable Facility Rental Fee and school personnel charge(s) needed in connection with the use of the facility, unless waived by NYOS Charter School.

• Use the facility only for purposes consistent with the law.

• Obtain permission from the NYOS Charter School prior to selling or distributing any product at any NYOS Charter School facility, in accordance with Board Policy (Local).

• Refer to county health guidelines for food handling.

• Restore the facility to its original state after use.

• Accept full responsibility for protecting school property and equipment and assume any and all liability for repairs or replacement necessitated by any damage done to the building, equipment, or other school property used by the Lessee.

• Assume full responsibility for the conduct of any and all persons using the facility during the rental.

• Assume all liability and hold harmless and indemnify the District, its Trustees, employees, and agents from any and all liability arising out of the Lessee’s use of NYOS Charter School facilities.

• Furnish evidence of liability insurance coverage as required in the Facility Use Guidelines.

When an application is approved, the user must pay a deposit (one-half) of the designated rental fee no later than five (5) District business days following the date the user received notice of the approval of the request. The remaining rental fee will be invoiced to the user and must be paid within thirty (30) days following the date of the invoice. A six percent (6%) penalty may be added to the rental cost for payments 30 days past due of the statement date. Failure to pay rental fees and any penalty assessed as provided herein may result in the loss of rental privileges.

Additional fees may be charged for custodial, security, maintenance, or other services, when necessary, as outlined in the Facility Use Guidelines.

The current fee schedule can be found below.

*Local businesses and organizations may request a waiver or reduction of facility usage fees by submitting the
Request for Waiver or Reduction of Fees form (Appendix A) with their completed application.

The Applicant/Lessee must provide an Accord Certificate of Insurance with types and limits of insurance given at the time of submission of the Rental Application. Applications received without an accompanying Accord Certificate of Insurance will be declined and returned. (See NYOS Schedule of Minimum Insurance Requirements below)

The Accord Certificate of Insurance shall name NYOS Charter School as “Certificate Holder”. The Accord Certificate of Insurance must provide coverage for the whole term of the Rental Application. NYOS Charter School reserves all rights to accept or deny proposed coverage based on type, limits, and the named underwriter.

Schedule of Minimum Insurance Requirements

The following information is provided to inform the Applicant/Lessee of insurance requirements to be provided and approved before use of any NYOS Charter School (NYOS) facility.

NYOS does not purchase liability insurance for death, property damage, personal injury, or the operation of a motor vehicle by a member of the Applicant/Lessee’s organization, for the use of school property.

The Applicant/Lessee must provide an Accord Certificate of Insurance with the types and limits of insurance given below. The Accord Certificate of Insurance shall name NYOS Charter School as a Certificate Holder. NYOS Charter School reserves all rights to accept or deny proposed coverage based on type, limits, and the named underwriter.

All insurance coverage must be produced by an insurance agent licensed by the State of Texas Board of Insurance, and underwritten by an insurance company that has a minimum A rating in the current Best Book, is authorized to underwrite insurance in the State of Texas by the State Board of Insurance or its designee, and is acceptable to NYOS Charter School. The insured shall be the named Organization. NYOS Charter School should be listed as “Additional Insured” using the address of the Administration Offices at 12333 N. Lamar Blvd., Austin, TX 78753. The Accord Certificate of Insurance shall include the amounts of each deductible and all exclusions. The Accord Certificate of Insurance must provide coverage for the whole term of the Policy for the use of NYOS Charter School facilities. NYOS Charter School reserves the right to reject at any time a Certificate of Insurance submitted by an organization.

Commercial General Liability Insurance contains all coverage set out in the basic policy in Texas, including Products and Completed Operations, Contractual, Personal and Advertising Injury, Explosion, Collapse, and Underground Property Damage Hazard; insurance shall provide limits of: