Doing Business with NYOS

NYOS Charter School Finance Department
12333 N Lamar Blvd. Austin, TX 78753 Email: [email protected]

NYOS Charter School, as well as all other school districts in the State of Texas, is governed by the state's competitive bid law; therefore, the majority of our purchasing is done via competitive sealed bids or proposals. The purpose and intent of this competitive process are to help public schools obtain the best products at the lowest practical prices in the best interest of the taxpayers by stimulating competition. NYOS Charter School is committed to fair and equal competition among all vendors and does not allow favoritism to be shown to any vendor.

To become an approved vendor, you must either respond to an NYOS Charter School bid/RFP or have an active purchasing cooperative contract that the District may use. The District may purchase goods and services through a cooperative contract by agreement with another school district, local government entity, or state agency that satisfies the requirement of competitive bids per the local government code.

Purchase Orders

An official purchase order contains an authorized purchase order number and approval. A NYOS Charter School Purchase Order or Credit Card are the only recognized methods for the purchase of goods or materials obligating the District for payment.

Tax Status

NYOS Charter School claims an exemption from taxes under Article 20.04(E) 4&5 for the purchase of tangible personal property. Contact our Finance Department for the District's Federal I.D. number or Tax Exempt Form.

Conflict of Interest

Review the conflict of interest requirements on our Conflict Disclosures page.

Vendor Payment Submission

To ensure timely processing of payments, all invoices and payment requests must be sent to [email protected]

Please include your NYOS point of contact (the staff member who requested or approved the goods/services) on the email.

Important: Failure to send invoices directly to [email protected] may result in delayed processing or payment.

New Vendor Forms

Please download and complete the forms below and upload them along with your W9 via our Secure File Upload link.

Certificate of Insurance (COI)

At NYOS Charter School, we prioritize safety and compliance when working with vendors. All vendors providing goods or services that may create liability for the school are required to submit a Certificate of Insurance (COI) before beginning work.

When is a COI Required?

A COI must be submitted if a vendor:

Performs work on school property (e.g., construction, maintenance, cleaning)
Delivers high-risk goods or services (e.g., food services, chemicals, equipment)
Hosts events or activities on school grounds
Transports students or staff
Provides professional services (e.g., consultants, trainers)
Has a contractual obligation to maintain insurance coverage

Insurance Coverage Requirements

Vendors must provide proof of the following coverage (minimum limits may apply based on contract terms):

General Liability Insurance
Workers’ Compensation Insurance (if applicable)
Auto Liability Insurance (for vendors transporting students/staff)
Professional Liability Insurance (for consultants and service providers)
Scheduled Services must fall within the policy period shown on the certificate

How to Submit Your COI

Ensure NYOS Charter School is listed as the certificate holder.

NYOS Charter School
12333 N Lamar Blvd
Austin, Texas 78753

2. If required, name NYOS Charter School as an additional insured.

3. Submit your COI via the Secure File Upload above or via email to [email protected] before starting work.

Please see below regarding insurance requirements, please contact [email protected] if you have any questions.

NYOS Vendor Insurance Requirements

NYOS Vendor Insurance Requirements	Limit Minimums	Policy Requirements
Insurance Required as Noted Below		All insurers must be A- rated or higher at minimum
Excess liability policy or umbrella	$2,000,000	Minimum acceptable limit Contain cross-liability and severability of interest endorsements To be required by contract
General liability	$1,000,000 $2,000,000 $1,000,000 $1,000,000	Minimum acceptable limits Occurrence Annual General Aggregate Personal and advertising injury Aggregate on products and completed operations; NYOS Charter School, Inc. as additional insured Waiver of subrogation Primary and noncontributory Contain cross-liability and severability of interest endorsements To be required by contract
Auto Liability	$1,000,000	Combined single limit NYOS Charter School, Inc. as additional insured Waiver of subrogation Contain cross-liability and severability of interest endorsements To be required by contract
Employer's liability		Waiver of subrogation $1,000,000 each accident for bodily injury by accident; $1,000,000 each employee for bodily injury by disease; $1,000,000 policy limit for bodily injury by disease To be required by contract
Workers' compensation		Required for all parties and subcontractors Statutory limit To be required by contract
Evidence of insurance certificates		All parties under direct contract with NYOS Charter School, Inc. must supply current coverage evidence to meet all requirements NYOS Charter School, Inc. may require vendors furnish applicable policy endorsements to NYOS Charter School, INC. with certificates of insurance.